Current vacancies

About Beale & Co

Beale & Co provides specialist legal advice to the construction and insurance sectors. With lawyers spread across offices in London, Bristol, Glasgow, Dublin, Dubai and Toronto, the Firm has a long track record in successfully acting for clients all over the world. Our teams handle complex international arbitration; professional indemnity disputes; coverage; claims handling; corporate and commercial and contracts and projects advisory matters, with an emphasis on finding the best possible legal and commercial solutions to meet our clients’ needs.

Key Requirements:

The role will focus on E-Billing with some Billing involved in the role:

E-Billing

• Submission of e-bills through client specified vendors.
• Liaising with Partners and Fee Earners with appeals for submission on e-billing packages.
• Ensuring an accurate record of progress of E-bills.
• Ensuring deadlines are met in relation to appeals.

Experience:

Our Revenue Assistant will demonstrate the below key skills and experience:

• Previous demonstrable and relevant experience in E-Billing, would be desirable.
• Experience of working within a similar role within a law firm would be desirable.
• Experience of using E-Billing software Legal-X would be an advantage; however training will be provided using this software.

Skills:

• Excellent numerical accuracy skills.
• Excellent attention to detail skills.
• Excellent organisational skills with the ability to manage own workload.
• Excellent interpersonal skills with the ability to communicate confidently at all levels.
• Professional, persuasive and influential with a can-do attitude.
• Well organised with the ability to prioritise effectively.
• Ability to challenge.
• Collaborative and is a team player.
• Ability to relate impact of own role to wider firm

In return, you will benefit from being part of an organisation that is genuinely committed to its people.

For further information on the role, please apply send your CV to HRDept@beale-law.com or if you want a confidential chat about the role, then feel free to call Jonathan Brett on 0203 053 3091.

Main Responsibilities

Correspondence and Documents

The ideal candidate will be responsible for:

• Producing and proofreading all correspondence and documents, ensuring typing and grammatical errors have been corrected and enclosures are correctly attached to the letters before passing to a fee-earner for checking and signing.
• Dealing with e-mails received/sent to/from the fee earners in their absence by filing into the relevant electronic file.

Filing

The ideal candidate will be responsible for:

• File management responsibilities – opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
• Ensuring that any drafts of pleadings etc are filed correctly on the electronic file (and paper file) and organising files in the correct manner e.g. pleadings files.
• If working for a Partner being responsible for attending WIP meetings, raising bills, ensuring issued bills are sent out within the requisite timeframe.

Archiving

The ideal candidate will be responsible for:

• Ensuring that when a matter is to be closed and ready to be sent off-site, any account balances are clear and if there are outstanding time and/or disbursements, giving Accounts instructions as to whether these should be written off or a final bill drafted.
• Ensuring that original documents are returned to the Client and that any hardcopy documents are passed to the archivist, and that electronic files are archived.

Diary

The ideal candidate will be responsible for:

• Keeping the fee-earner’s electronic diary, checking there is no conflict of appointments and making sure that the fee-earner is aware of their appointments for the day.

Travel

The ideal candidate will be responsible for:

• Liaising with the fee-earner re travel arrangements and then liaising with facilities to book tickets/hotel etc and produce an itinerary.

Meetings and Boardrooms

The ideal candidate will be responsible for:

• Arranging meetings for fee earners and confirming these arrangements in writing where necessary and booking boardrooms for meetings through the office’s Services (requesting refreshments and lunch if appropriate). Ensuring that a diary entry is put in the fee earner’s calendar.

General

The ideal candidate will be responsible for:

• Maintaining confidentiality in all the fee-earner’s professional and private matters.
• Assisting with workload of PA team members within practice group and across the firm as required.
• Any additional ad hoc tasks as required.

Required Qualifications, Skills and Experience

The successful candidate will have:

Experience

• Previous experience working as a legal PA/secretary working in a law firm or other professional practice.
• Ideally have experience of billing within a law firm.
• A high level of IT proficiency with fast and accurate word processing and audio-typing skills.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint and Outlook.
• Proven experience of using a Client Relationship Management system.

Skills

• Be able to work in a busy open plan environment, sharing responsibilities with others, as well as working on their own.
• Excellent diary management, organisation and prioritisation skills.
• Be flexible and adaptable to deal with the ever-changing demands of a professional office environment.
• Good prioritising and organisational skills.

Excellent verbal and written communication skills.

The Role

You will be responsible for:

• Advising professional clients and their insurers on case strategy, claim and cost reserves and insurance coverage matters.
• Handling high value and complex claims from policy response to conclusion.
• Preparing reports for Insurers with the ability to explain and advise succinctly on difficult and complex areas.
• Managing the Insurer/Insured relationship, being aware of potential conflicts.
• Monitoring critical dates and ensuring compliance with Insurer service level agreements.
• Preparing for Court cases at all levels.
• ADR, including negotiation and mediation.
• Identifying and advancing business development opportunities.
• The supervision of less experienced members of the team.

Essential Skills & Experience

The successful candidate will, therefore, have a minimum of 8 years PQE, ideally in Professional Indemnity, however we will consider candidates with a strong litigation background and who displays excellent legal ability and initiative, strong technical skills as well as confidence in managing and prioritising a full and varied caseload. You will be a strong communicator with good attention to detail.

We are looking for an individual who is willing to take the lead on matters and act as a mentor and supervisor for junior members of staff in dealing with complex cases. The successful candidate will be expected to delegate and monitor workload and tasks to ensure the effective case management of claims.

In addition, you will have excellent academics and a willingness to learn and develop your legal knowledge.

In return, you will benefit from being part of an organisation that is genuinely committed to its people.

For further information on the role, please apply send your CV to HRDept@beale-law.com or if you want a confidential chat about the role, then feel free to call Jonathan Brett on 0203 053 3091.

Our market leading team has an extensive portfolio of work and has advised on some of the biggest and most challenging and innovative projects across the globe. If you have experience of advising on procurement routes, engineering and construction documentation, joint venture agreements, PFI and PPP documentation and alliance agreements, please get in touch.

The team are proud to act for some of the foremost companies in this sector. We advise construction professionals, contractors, employers, operators, investors and their insurers, across a wide range of industry sectors, providing all aspects of project advice.

We’re looking for experience of advising on procurement routes, engineering and construction documentation (including consultants’ appointments, building contracts, collateral warranties, third party rights and security documentation), joint venture agreements, PFI and PPP documentation, alliance agreements etc. The role would suite those with private practice and/or in house experience.

We have an extensive portfolio of international work. Experience of advising on projects internationally, is preferred but is not essential. Ideally the candidates will have contacts within the construction industry to develop into clients.